Policy for Handling Complaints Instruction to Authors

Article category
Articles will be published in Studies in Medical Sciences  under four categories: Research article, Review article, Short communication, Case report and Letters to the Editor

Instructions for Authors
1. Page layout: Manuscript should be typed in double space on one side of the A-4 size paper with Times New Roman, 12 pt, line spacing 1.5, margins 2.5 cm on both sides. Do not submit tables as photographs.
2. Manuscripts are received with the explicit understanding that they have not previously been published elsewhere or are they under simultaneous consideration by any other publisher. In case the manuscript was earlier submitted to some other Journal and was rejected, the authors must provide full information for proper analysis. Papers submitted for publication should describe original work, not previously published elsewhere, totally or partly.
3. The full text of all Manuscripts must be in Persian with an English abstract or the full text in English with a Persian abstract and should be written according to sound grammar and proper terminology.
4. In submission of the manuscript the authors must declare that it is being exclusively contributed to the Studies in Medical Sciences. The figures should be sent in a format of JPEG or GIF which will produce high quality images in the online edition of the journal. Submit manuscripts to Journal URL: http://umj.umsu.ac.ir/
5. Manuscripts must be accompanied by a covering letter to the Editor-in-Chief, including Title page; the Abstract; Introduction; Materials & Methods; Results; Conclusion; Acknowledgement and References undertaking that it has not been published or submitted elsewhere.
6. Peer review process: All manuscripts are considered to be confidential. They are peer-reviewed by at least 2 anonymous reviewers selected by the Editorial Board. The corresponding author is notified as soon as possible of the editor decision to accept, reject, or require modifications. On receipt of the revised article from the author, and after final approving by referees, the letter of acceptance is issued to the author. If the manuscript is completely acceptable according to the criteria set forth in these instructions, it is scheduled for the next available issue. The corresponding author will be supplied with free issues plus one for each author.
7. Copyright and Consent: By submitting a manuscript to this journal, authors agree to download and sign a copyright agreement form, which is available on the journal’s website. The signed form and a cover letter from the corresponding author must be sent along with the manuscript, indicating the authors’ consent to transfer all the rights of reproduction and distribution of the article to the journal. The editorial board of the journal has the sole discretion to accept or reject the article at any stage and at any time, and to edit or remove any part of the text, tables or figures if necessary.
8. Authors are responsible for contents of their articles and the intellectual property of articles is reserved for authors.
9. Proof Reading: A computer printout is sent to the corresponding author for proof reading before publication in order to avoid any mistakes. Corrections should be marked clearly and sent immediately to the Journal office.
10. Page charges: There are no charges for publication in this Journal.
11. The Editorial Board of the Journal, reserves the right to accept or reject the article in any stage and any time or delete a part of the text, tables or figures, if necessary.
Manuscript Submission
  1. The title page : It should only contain the title, be in bold print, brief and to the point, the name of all the authors with their highest academic degrees (written in MD, PhD, BS, MS forms), the department or institution to which they are attached, address for correspondence with telephone numbers, e-mail, and Fax number.
  2. The Abstract: All original articles must accompany a structured abstract up to 300 words. It should be structured as Background & Aims, Materials & Methods, Results and Conclusion followed by 3 to 5 Keywords. Keywords will assist indexers in cross indexing the article as they are published with abstract. Use terms from the Medical Subject Headings (MeSH) list of index medicus (http://www.nlm.nih.gov/mesh/MBrowser.html). Abstracts of case report should consist of less than 125 words. There should be an English copy of the abstract. Farsi and English abstracts should be in semantic equivalence. Authors need to be careful that the abstract reflects the content of the article accurately.
  3. Introduction: should indicate research objectives and relevant literature.
  4. Materials & methods: should refer to the research methodology, subjects, their selection and control, age, gender and other relevant characteristics, lab materials and tools, statistical analysis, and any general computer program used. If a drug is used, its generic name, dose and route of administration must be given. The Info system used should be clearly mentioned.
  5. Ethical guidelines: Ethical considerations must be addressed in the Materials & Methods section. 1) Please state that informed consent was obtained from patients participating in the study and from the parents or legal guardians of minors. Include the name of the appropriate institutional review board that approved the project. 2) Ethical policy forbids any patient names to be published. If a patient image is printed, the eyes should be hidden and the relevant informed consent taken. In case of animal subjects and pets, the relevant principles should be complied. Declaration of Helsinki on Human subjects should be taken into account.3) The sole responsibility for the whole contents of the paper (views and statements) remains only to the author(s).
  6. Conflicts of interest: Conflict of interests should be considered so that authors disclose any commercial or other associations that might pose a conflict of interest in connection with the submitted manuscripts. All funding sources supporting the research should be acknowledged as well. Declaring a competing interest will not lead to automatic rejection of the paper, but we would like to be made aware of it.
  7. Results: It must be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given. Long articles may need sub-headings within some sections (especially the Results and Discussion parts) to clarify their contents.
  8. Tables: In limited numbers should be submitted with the captions placed above. Do not submit tables as photograph. Place explanatory matters in footnotes, not in the heading.
  9. Figures: Should be in limited numbers, with high quality art work and mounted on separate pages. The captions should be placed below. The same data should not be presented in tables, figures and text, simultaneously.
  10. Conclusion: This should emphasize the present findings and the variations or similarities with other work done in the field by other workers. The detailed data should not be repeated in the discussion again. Emphasize the new and important aspects of the study and the conclusions that follow from them. It must be mentioned whether the hypothesis mentioned in the article is true, false or no conclusions can be derived.
  11. Acknowledgement: All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. It should include persons who provided technical help, writing assistance and departmental head who only provided general support. Financial and material support should also be acknowledged.
In line with the commitments related to transparency and ethical aspects, authors are obliged to state any use of artificial intelligence technology in the “Acknowledgements” section as follows: the specific artificial intelligence tools or technologies used in the article; the reason for using artificial intelligence tools or technologies in the process of completing their own evaluation; the functions used in artificial intelligence tools or technologies; the explanations about how to use the output of artificial intelligence tools or technologies in the research. If part of the text has been generated with the help of artificial intelligence, the authors must include the following statement:
 “Hereby, the authors acknowledge that [specific parts of the text] in this work have been generated with the help of artificial intelligence technology. The specific technology used in this work was [refer to the artificial intelligence technology or model used]. Therefore, the contribution of its in producing this content is confirmed.”
  1. Reference: All manuscripts should be accompanied by relevant references. Identify references in the text by Farsi numerals in parentheses on the line. The Reference should provide the following information as stated in the presented models as follows.

  I. Periodicals: List all authors if six or fewer; otherwise, list first six and add ‘et al'. Do not use periods after the authors initials:
  a. Vega KJ, Pina I, Krevsky B, Parkin DM, Clayton D, Black RI et al. Childhood Leukemia in Europe. Br J Cancer 1996; 73: 1006-12.
  b. Ozben T, Nacitarhan S, Tuncer N. Plasma and urine sialic acid in non-insulin dependent diabetes mellitus. Ann Clin Biochem 1995; 32 (pt 3): 303-6.
  c. The Cardiac Society of Australia and New Zealand. Clinical exercise stress, Safety and performance guidelines. Med J Aust 1996; 164: 282-4.
  d. Morse SS. Factors in the emergence of infections disease. Emerg Infect Dis [serial online] 1995 Jan-Mar [cited 1995 Jun 5]; 1(1): [24 screens]. Available from URL: Http://www.cdc.gov/ncidod/EID/eid.htm

II. Non Periodicals:
A. Books:
  a. Ringsren MK, Bond D. Gerontology and leadership skills for nurses. 2nd Ed. Albany (NY) Delmar Publishers; 1996.
b. Wall PD, Melzack RA. Text book of pain. 3rd Ed. Edinburgh: Churchill Livingstone; 1994.

  B. Chapter in book:
  a. Philips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, Editors. Hypertensions: Pathophysiology, diagnosis and management. 2nd Ed. New York: Raven Press; 1995. P.465-78.
 
13. Abbreviations and symbols: Use only standard abbreviations. Avoid using them in the title and abstract. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.
 
The Final Checklist
The authors must ensure that before submitting the manuscript, they have taken care of the following:
1. Title Pages
2. Abstract
3. Manuscript
4. References
5. Tables, illustrations and figures with their captions
6.
License Agreement Form signed by all the authors

Submission of manuscripts
Manuscripts should be submitted online at
http://umj.umsu.ac.ir/. The Journal accepts only manuscripts through the online submission system, easy to use and easy to track, thus by conducting all procedures electronically your submission will be done rather faster.

 Categories of Articles
Research
Article Type Description Requirements
Original Investigation Clinical trial
Intervention study
Cohort study
Case-control study
Epidemiologic assessment
  • 3000 words
  • ≤5 tables and/or figures
  • Structured abstract (Background & Aims, Materials & Methods, Results, Conclusion); (300 words)
  • Keywords (MeSH, no more than 6)
  • Follow EQUATOR Reporting Guidelines
Clinical Trial Any research project that prospectively assigns human participants to intervention or comparison groups to study the cause-and-effect relationship between an intervention and a health outcome. All clinical trials must be registered at an appropriate online public registry.
Interventions include but are not limited to drugs, surgical procedures, devices, behavioral treatments, educational programs, dietary interventions, quality improvement interventions, process-of-care changes, and the like.

 
  • 3000 words
  • ≤5 tables and/or figures, including CONSORT flow diagram
  • Structured abstract (Background & Aims, Materials & Methods, Results, Conclusion); (300≥ words)
  • Keywords (MeSH, no more than 6)
  • Subtitle should be "A Randomized Clinical Trial"
  • Trial registration and ID
  • Trial protocol
  • CONSORT checklist
  • Follow EQUATOR Reporting Guidelines
Meta-analysis Systematic, critical assessments of literature and data sources pertaining to clinical topics, emphasizing factors such as cause, diagnosis, prognosis, therapy, or prevention, and that includes a statistical technique for quantitatively combining the results of multiple studies that measure the same outcome into a single pooled or summary estimate.
  • 3500 words
  • 50-75 references
  • ≤5 tables and/or figures
  • Structured abstract (Importance, Objective, Data Sources, Study Selection, Data Extraction and Synthesis, Main Outcome(s) and Measure(s), Results, Conclusions and Relevance); (350 ≥ words)
  • Keywords (MeSH, no more than 6)
  • Subtitle should include "A Meta-analysis"
Clinical Review and Education
Article Type Description Requirements
Systematic Review (without meta-analysis) Critical assessments of the literature and data sources pertaining to clinical topics, emphasizing factors such as cause, diagnosis, prognosis, therapy, or prevention.
  • 3500 words
  • 50-75 references
  • ≤5 tables and/or figures
  • A PRISMA-style flow diagram should be included as an online supplement
  • Include a table with ratings of the quality of the studies/evidence
  • Subtitle should be "A Systematic Review"
  • Structured abstract (Importance, Objective, Evidence Review, Findings, Conclusions and Relevance); (350≥ words)
  • Keywords (MeSH, no more than 6)
Correspondence
Article Type Description Requirements
Letter to the Editor Letters discussing a recent article in this journal should be submitted within 4 weeks of the article's publication in print.
  • 400 words
  • ≤5 references (1 of which should be to the recent article)
  • ≤3 authors  
Letter in Reply Replies by authors of original articles to letters from readers.
  • 500 words
  • ≤6 references
  • ≤3 authors
 
Editor-in-Chief
 
Studies in Medical Sciences
Prof. Isa Abdi Rad
 

The address of the journal office for article submission is: The Editor-in-Chief, Studies in Medical Sciences Journal, Urmia University of Medical Sciences, Jahad Ave., Urmia, I.R. Iran. Post code: 57147-83734. P.O. Box. 1138 Tel & Fax: +98 44 32233009 , +98 44 31937415
 

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